September 28, 2011
BYLAWS OF FUN TIMES SINGERS, INC.
I. Name and Purpose
a. The name of the organization is Fun Times Singers, Inc. (FTS).
b. Mission Statement: The specific purpose of the organization is:
i. To promote and encourage good fellowship among its members in the learning and presentation of music;
ii. To promote the education and enjoyment of its members and the public to music;
iii. To initiate, promote, and participate in charitable projects.
iv. The Choraliers, a senior chorus, is an autonomous group operating under the aegis of The Fun Times Singers. This group provides senior outreach activities that benefit the community.
a. Any adult eighteen years or older may join.
b. No member shall be discriminated against because of race, religion, creed, color, gender, age (persons 40 years of age or older), disability, national origin, or any other basis to the extent prohibited by federal, state, or local law.
c. Auditions are not required in order to join, although the Choral Director will ask each new member to sing for placement in a section.
III. Board of Directors
a. The Board of Directors shall serve without pay and consist of 4 – 14 members.
b. Board members must be active FTS members
c. Directors shall serve a term of one year.
d. Directors may succeed themselves in successive terms at the request of the President.
e. Vacancies shall be filled by the Board with recommendations from the President that are confirmed with a majority vote of the members present.
Board members with three consecutive absences may be dismissed from the
a. The officers of the Board shall consist of a President, Vice President, Secretary and Treasurer nominated by the Board.
b. Elected officers shall serve a term of two years and may serve additional terms.
i. The President shall
1. Preside at all Board meetings;
2. Appoint committee members;
3. Perform other duties as associated with the office.
ii. The Vice-President shall
1. Assume the duties of the President in the event of the President’s absence.
iii. The Secretary shall
1. Be responsible for the minutes of the Board;
2. Keep a record of the board actions (formal votes and other decisions) in a minute book;
3. Send out copies of minutes
iv. The Treasurer shall
1. Keep record of the organization’s budget and prepare financial reports as needed.
c. Should any officer require a leave of absence, they may appoint, with the approval of the board, a temporary replacement.
i. The temporary replacement shall be a member of the board; approved by the board; and receive the recommendation of both the seated board member and the President.
The duration of the temporary position shall be specified in advance.
a. The Board may appoint by a majority vote any standing and ad hoc committees as needed.
chairs will attend Board meetings as requested by the President.
VI. Board Meetings
a. Regular meetings shall be held a minimum of once each session.
b. Special meetings may be held at any time when called for by the President or a majority of Board members.
c. The president shall provide an agenda at least two days in
advance of regular meetings.
VII. Board Voting
i. A majority of seated Board members constitutes a quorum.
ii. In absence of a quorum, no formal action shall be taken except to adjourn the meeting to a subsequent date.
of a motion requires a simple majority (i.e., one more than half the seated
members present or voting by other acceptable means).
VIII. Conflict of Interest
a. Whenever a director or officer has a financial or personal interest in any matter coming before the board of directors, the board shall ensure that
i. The interest of such officer or director is fully disclosed to the board of directors.
ii. No interested officer or director may vote or lobby on the matter or be counted in determining the existence of a quorum at the meeting of the board of directors at which such matter is voted upon.
iii. Any transaction in which a director or officer has a financial or personal interest shall be duly approved by members of the board of directors not so interested or connected as being in the best interests of the organization.
iv. Payments to the interested officer or director shall be reasonable and shall not exceed fair market value.
The minutes of meetings at which such votes are taken shall record such
disclosure, abstention, and rationale for approval.
a. The fiscal year of the Board shall be January 1 to December 31.
b. The “Policies of the Fun Times Singers” describes the rules/guidelines for conducting the business of the Fun Times Singers.
The Board of Directors can modify the
“Policies of the Fun Time Singers” by a majority of the Board to address the
changing needs of the organization.
a. The Board must approve proposed changes to the bylaws by a two-third vote of the members present at any meeting, provided a quorum is present and a copy of the proposed amendment(s) are provided to each Board member at least one week prior to said meeting.
b. The active members of the FTS chorus must then vote on proposed changes that have been approved by the Board. A quorum of at least half of the active members must approve the changes by a majority vote to make the changes effective.
XI. Choral Director
a. The Choral Director is expected to attend most Board meetings and shall be the official representative of the group in artistic affairs. The duties shall include, but shall not be limited to, the following:
i. The placement of members in appropriate sections.
ii. Programming of concerts, and selection of music.
iii. Selection of soloists or instrumentalists, either professional or from the Choir. If professional soloists or instrumentalists are selected, their fees are subject to approval by the Full Board upon recommendation by the Choral Director.
iv. Conducting of all rehearsals and all performances, unless otherwise delegated by the Choral Director.
a. The Board selects and hires a competent music director or conductor to fill the position of Choral Director.
b. The Board selects and hires a competent pianist to fill the position of Accompanist.
c. The Board may engage other contractors, musical and non-musical, to provide services to the Fun Times Singers. The Board must approve compensation and length of engagement. The Board can also terminate such contracts.
d. The Board determines compensation for all contractors performing services for FTS.
e. The Board with the input of the FTS membership can terminate the contract of the Choral Director or the Accompanist
XIII. Disbanding of the Choir
a. In the event the FTS should disband, all property thereof shall be sold and the proceeds of the sale, together with any funds on hand, shall be contributed to one or more charitable organization(s) to be selected by the membership at a regular meeting, or by the Board if regular meetings of the membership have ceased.